Benetech, Inc. is committed to protecting the privacy of our clients. We believe client privacy and the security of data provided to us are essential to our business. All data gathered from Benetech clients are solely used for plan administration and recordkeeping services. Customer privacy and security is continuously upheld in all aspects of Benetech’s business.
Security measures apply to all Benetech employees and to any and all confidential plan, client and participant information and data. Confidentiality and security of information extends to all applications including but not limited to data utilization, modification of plan information, release of plan data, and retrieval and release of information through the web site.
Benetech collects client and employee information for the sole purpose of conducting plan administration services. We will maintain a client’s company contact information including physical and e-mail addresses, telephone numbers, personnel contact data, and other relevant plan information. If you are an employee, Benetech will also retain certain information about you that is necessary to administer your account, including name, social security number, income, address, length of service, gender, marital status, date of hire, date of birth and other relevant plan information. This information is used to administer the plan and manage participants’ accounts.
Benetech limits our collection to client company and participant information as necessary to accomplish our recordkeeping goals. Client information may also be used to provide product and service information. Benetech does not sell, share, or rent this information to others. Benetech never shares any client or participant data with any external party not authorized by the client.
MODIFYING PLAN INFORMATION
Only an authorized representative of a plan or an authorized Benetech employee can update plan information or participant data. In order to protect client information and the integrity of the data maintained by Benetech, unique security requirements have been systematically integrated into our processes, human resources strategy, and technology.
RELEASING PLAN INFORMATION
Benetech will share participant account information and plan data only with Benetech affiliates as necessary to manage the participant’s account or general plan, including the plan sponsor and the authorized financial service provider, CPA or other authorized individual or organization.
Benetech does reserve the right to disclose or report any information pertaining to a client’s plan (or related participant) to any third party as permitted by law, including circumstances necessary to comply with applicable laws, rules and regulations, to cooperate with government or industry regulators and law enforcement officials, to protect our rights or property, or upon the reasonable request of a mutual fund in which the plan or participant has chosen to invest.
WEB SITE INFORMATION
Daily Valuation 401(k) participants can access and modify account information through our secured website interface and protected server. Account information is only accessible to the participant through designated security channels and through a selected password. All data retrieved and modified on the site adheres to Benetech’s established data protection policies.